Secure document sharing is essential for any business dealing with sensitive information. It lets you safely and securely transfer files containing private or confidential information to external and internal collaborators clients, customers regulators, as well as other stakeholders.
Secure file-sharing platforms can be a great alternative to email attachments as well as other traditional methods of sharing documents online. These platforms can provide several layers of security at the platform, data center, and document level to safeguard your most sensitive data and ensure compliance with regulations and governance.
A secure document management system must include a web-based portal for clients with top-quality security. This allows your team to communicate with each other and with third parties in a professional, easy method. This removes the need to manually include attachments in emails and will speed up your team’s collaboration improving productivity. A secure document management system that includes client portals should be simple to use and provide an intuitive way to navigate. It should allow your team to create links for individual or groups, create passwords, check email and control access via granular settings. It should also provide an audit trail for all actions.
Secure file sharing can help manage the entire lifecycle of your documentation, from sourcing through to closing. Sharing your most important documents to outside advisors, auditors, investors and investors is feasible with the security and flexibility of the virtual dataroom. These systems allow you to transfer files quickly but they also integrate the core workflow software and offer eSignatures, which make documentation processes quicker and more efficient.